What you may and may not send
Information handling rules for Project ROUNDTABLE, in plain language
Project ROUNDTABLE is an UNCLASSIFIED pilot system for industry engagement. Every page repeats that in the footer. Before you type or upload anything, read this page.
Never submit source selection information
The red warning box on the submission page says:
WARNING — No Source Selection Information. Do not submit source selection information — including proposals in response to competitive solicitations — through this system. This portal is for general capability information and responses to open Calls for Technology only.
"Source selection information" means material tied to a competitive contract award — most commonly a proposal you are submitting in response to a solicitation, along with pricing, evaluation material, or anything else that belongs in that formal process. Sending it here does not put it in front of a contracting officer, and it can create problems for both you and the Navy.
If you are responding to a formal solicitation, use the official channel named in that solicitation, not this site.
Do not submit classified information
Nothing classified may be entered into this system, in any field, in any attachment, under any circumstances. This includes information that becomes classified when combined with other information. If you are unsure whether something is releasable, do not enter it — ask first.
What this system is for
| Safe to send | Example |
|---|---|
| General capability information | "We build small autonomous surface vessels and have four years of at-sea testing." |
| Publicly releasable technical descriptions | A white paper you would be comfortable presenting at an industry day. |
| Responses to an open Call for Technology | A short write-up answering the specific topic the Navy published. |
| Your organization's basic facts | Name, type, location, website, CAGE code, UEI, technology tags. |
A good test: if you would not hand the document to a Navy engineer at a public conference, do not upload it here.
Protect your own proprietary information
The Navy staff who read your submission see it inside the government ledger. Send enough to be understood and evaluated for fit — not your crown jewels. Do not include:
- trade secrets or unpublished designs you do not want on a government system,
- personal information about employees beyond a business point of contact,
- customer information that is not yours to share.
Mark anything proprietary clearly in the document itself.
What government users should keep in mind
- Dialogue notes and engagement notes are internal government working data. Industry users never see them, but they are still official records subject to disclosure and audit. Write facts, not opinions about companies.
- The footer of the government ledger labels engagement records FOUO working data.
- Status changes, publications, and administrative actions are recorded in an audit log with your email address on them.
What the system does with your information
- Your submission is stored in the system and matched automatically to the Navy portfolios whose technology areas look closest to your tags and text. Matching is a routing aid, not a government evaluation or a promise of interest.
- Attachments are stored privately. Government users can open them from the record; other industry organizations cannot see them at all.
- You can only ever see your own organization's submissions.